Track your conference usage and costs for any time period. Assign your conference usage to a project, department or a customer using accounting codes.
The Recent Usage feature is available to every onConference chairperson through the My Account menu on our website. Chairpersons with administrator privileges have access to all usage and cost information for all of the chairpersons in their account.
Login using your onConference access codes. Clicking on Recent Usage shows the last 14 days of conference usage, including dates, times and costs. The total costs, with and without taxes, for all conferences within the selected time period are displayed at the bottom. You can change to any time period by entering your desired dates in the From Date / To Date fields.
The Recent Usage feature allows a chairperson to track and assign their conference usage and costs to a project, department or a customer using accounting codes. If your company bills customers for the time spent on a conference call, this is ideal.
Beside each conference is the Project/Dept field. Enter any code in that field and select Update. (Here we have used “Management” and “Sales” as our accounting codes. ) Any code can be entered for any conference. The conferences are grouped together on the screen by each code.
At the bottom of the screen, a subtotal of costs appears for each code that you entered. This subtotal is the total cost for all conferences with that assigned code. An administrator can assign conferences from different chairpersons to the same code. The chairperson can only update their own conferences.
The updated codes are saved with each conference and will be displayed beside your conferences on your monthly invoice. You can assign a code to any conference, included those already invoiced. This allows you to obtain a total cost for any conference with an assigned code for any time period.
