The weekly update meeting is an important way to stay up-to-date on what’s happening on your team, especially with your remote workers.
It’s the best way to touch base with everyone and find out where each project stands, what obstacles your team players are facing and how you, as their manager, can help them overcome those challenges.
At each meeting, each telecommuting employee dials into the conference call and briefly shares his progress on the project. Your team players help each other out and you gather valuable bits of information that you, in turn, can take back to your supervisors and share your team’s status updates.
An update meeting can also spawn new ideas. The opportunity to talk throgh projects allows terrific time for innovation.
That type of conversation can make the meeting go longer than you scheduled for and, as the busy boss, you don’t necessarily have to stay for it. In fact, you may have to run off to your next meeting.
But you don’t want to stunt your team’s creativity and collaboration.
What do you do? Some conference-calling services won’t allow for calls to continue once the chairperson has to hang up. OnConference, a conference-calling and web conferencing service provider, makes sure your team can keep talking after your departure.
The discussion keeps going
Once it’s time for you, the conference-call chairperson to leave, you can press *8 on your dialpad to enable the Conference Continuation feature.
Your team can keep chatting freely in your absence.
If the meetings consistently go longer than your presence allows for, you can try using the Quickstart feature. Quickstart, which must be enabled prior to your conference call, allows a call to continue if the chairperson has to leave for whatever reason.
It’s a great safeguard if you’ve had to call in on an unstable or mobile phone line and your call gets dropped. It also allows your team to assemble without you as the chairperson. They’ll simply bypass the seven-digit passcode and join your call quickly.
The update meeting can be a place for free exchange of information and ideas. Just because you aren’t meeting face-to-face in a standup circle or boardroom doesn’t mean it isn’t possible.
The right technology, like OnConference conference calling, keeps your team up to date and collaborating.
